File Manager

Contents

2. File Manager overview

3. Managing files
    3.1 Add (upload) files
    3.2 Create subfolders

4. Delete files and folders

5. Using files: file paths

6. VIRUS!

7. Concluding remarks

1. Introduction

What is 'the right location'? It's a good idea to store files for Areas in their respective Area. Eventually subfolders can be created in the Area. The same goes for Groups, Users and My Files: the personal files of the useer that is logged in.

A user like Herbert Spencer in the (see Guided Tour), pupil of grade 8, stores the pictures to his poems in his My Files folder, for example in a subfolder Poems.

NOTICE:
Please bear in mind that links in pages, for example images, are stored in their Areas. Moving an Area to another Area, or moving a section with pages to another Area, will most probably result in broken links.

NOTICE:
Take care when deleting files! They might be in use in some place. It is not possible to move files with the File Manager. This is a feature.

1.1 Features

• Files: Upload and delete files.
• Virus detection: All uploaded files are scanned for Viruses before being accepted, provided a virusscanner is installed on the server (Clamav default). The path to the virusscanner is configurable.
• Allowed files: Configurarble lists of allowed file extensions, of reckognised image file types and reckognised flash files.
• Upload: Configurable maximum number of files per upload.
• Directories: Create and delete directories. If a directory is not empty, the user is redirected to the contents of that directory.
• Thumbnails: Automatic creation of thumbnails from images. Configurable size of thumbnails. Thunbnails are created wiht GDlib from .png, .jpg, .gif files.
• My Files: Afer logging in, the user is always directed to her My Files.

Most items in the File Manager are configurable. Please see the chapter Configuration Manager, paragraph 5. Site for configuration and details.

1.2 Assumptions

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2. File Manager overview

filemanager_file_manager_my_files.png

My Files is the default opening dialogue after the user has logged in.

• Menu pane: Clickable links lead to the different file locations. The underlined link is the selected file space, visible in the right pane:
  • My Files: Leads to the personal directories and files, owned by the logged in user, in this case Wilhelmina Bladergroen.
  • Areas: Leads to the list of Areas. Clicking on the name of an Area brings you to the diretories and files owned by that particular area [1].
  • Groups: Leads to the list of Groups. Clicking on the name of a group brings you to the diretories and files owned by that particular group [1].
  • Users: Leads to the list of Users. Clicking on the name of a user brings you to the diretories and files owned by that particular user [1].

  NOTICE:
  Access to Areas and Groups depends the users'access permissions. When the user has no access the link is not available.

• Workplace pane:
  • You are here: all files > my files: The breadcrumb trail and it's clickable links permit easy navigation.
  • My Files: For an explanation, see the next section.
  • /users/username: The directory path. That is, the path from the CMS Data Folder. For details, see the chapter Installation, paragraph 3.2 Data files.

filemanager_file_manager_user_herbert_my-files.png

After logging in Herbert also has access to his My Files. Wilhelmina has set them in Herberts Admin permissions.
Several icons are greyed out (Module Manager, Account Manager, Configuration Manager, Statistics and Tools), indicating that Herbert has no access to these functions. The File Manager is accessible.
When Herbert clicks Areas, he would not have seen the other Areas (Exemplum Primary School, Exemplum Intranetand Exem[plum inactive):

filemanager_file_manager_user_herbert_areas.png

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3. Managing files

filemanager_file_manager_my_files.png

Explanation:

• You are here: all files > my files: The breadcrumb trail and it's clickable links permit easy navigation and direct access to folders.
• Add (upload) files: Clickable link to the upload dialogue.
• Create a new subfolder: Clickable link to create a new subfolder. Please see paragraph Create sections.
• Name Size(in bytes) Date/time: Shows what they are.
• Up one level: Clickable link to go up one level in the directory tree.

3.1 Add (upload) files

filemanager_file_manager_add_files.png

For this screenshot only 4 files can be uploaded in one time. The number of uploadable files (default 8) can be set. Please see chapter Configuration Manager paragraph 5. Site for details.

• Add (upload) files: Here you can add (upload) new files to a folder.

  NOTICE:
  The names of the new files should contain only letters, digits, dots, dashes or (single) underscores. Other characters such as slashes, colons, at-signs and spaces are not acceptable and are automatically replaced with an underscore or even removed completely thus changing the name of the file as it is stored. If a file already exists it is preserved and the new file will be stored under another name.

• Note: File size is limited to 2097152 bytes, total upload size is limited to 8388608 bytes.

  NOTICE:
  These limits are set in the php.ini file, located for example in /etc/httpd/.

• Filename (1): Clicking on the [Browse] button opens a dialogue window on the computer you are now working on:
  
  filemanager_file_manager_upload_browse.png

  The picture might differ according to the PC used.
  Navigate to the desired file, select the file for uploading and click the [Open] button to enter the file path in the Filename (1) field:

  
  filemanager_file_manager_upload_ready.png

  The path and filename are visible in the Filename (1) field.

• Save: To upload the file(s) to the server. After saving your work you return to the My Files dialogue.
• Cancel: To cancel your action and return to the My Files dialogue.

filemanager_file_manager_file_uploaded.png

The image is uploaded to the My Files directory. No virus(es) were detected.

NOTICE:
The last line implies that a virusscanner is installed and working properly. For further information on this subject, see chapter Installation, paragraph 4.1 Virus scanning and section 3.2 Create subfolder Clicking the Create a new subfoler link, opens the Create a subfolder dialogue:

filemanager_file_manager_create_subfolder.png

• Create a subfolder: Here you can add a new subfolder. The name of the new folder should contain only letters, digits, dots, dashes or (single) underscores. Other characters such as slashes, colons, at-signs and spaces are not acceptable and are replaced with an underscore or even removed completely.
• Folder name: Choose a short and descriptive folder name.
• Save: To save your results. After saving your work you return to the My Files dialogue.
• Cancel: To cancel your action and return to the My Files dialogue.
  

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4. Delete files and folders

We only describe deleting files. Deleting folders is the same procedure, except that in the dialogue file is replaced with folder.

NOTICE:
Folders can only be deleted when empty.

filemanager_file_manager_files_uploaded.png

To delete fil(s) either:

• click on the Trashcan icon next to a file, to go directly to the Confirm file delete dialogue, or
  
• check one or more boxes next to the Trashcan when deleting multiple files, and click the [Delete] button to open the Confirm file delete dialogue, or
  
• check the Select all files box to select all files, and click the [Delete] button to open the Confirm file delete dialogue:

filemanager_file_manager_delete_file.png

The fie(s) to delete are displayed.
Click [Delete] to delete the files or [Cancel] to end your apparently unwise action.

NotiCe about copying files when merging or splitting areas

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5. Using files: file paths

• Most likely, when having used the File Manger, the path from an Area, group, user or My Files to a file can be created with the Fileroot program as prefix.

  Example:
  file.php/areas/grade8/pupils-284x71.jpg

  NOTICE:
  No leading slash and a slash after file.php!

  Another example in a HTML tag:
  <img src="file.php/areas/grade8/pupils-284x71.jpg">

• If the path is on s subdirectory of the Document Root Folder [1]:

  Example:
  <img src="/was1/file.php/areas/grade8/pupils-284x71.jpg">

  NOTICE:
  A leading slash!

• Although not really part of the File Manager chapter, also other paths are possible.

  Example:
  <img src="http://exemplum.eu/was1/file.php/areas/spaans/pile_of_books.jpg">.

• Or a path in the CMS Program Folder [1]:

  Example:
  program/graphics/waslogo-284x71.png

  NOTICE:
  No leading slash!

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6. VIRUS!

filemanager_virus_found.png

At the same time, an alert is sent:

There was an attempt to upload a file containing
a virus. The output of the virusscanner is as follows:

/tmp/phpi21GgP: Eicar-Test-Signature FOUND

----------- SCAN SUMMARY -----------
Infected files: 1
Time: 0.000 sec (0 m 0 s)

The currently logged in user was
Wilhelmina Bladergroen (wblader)

and the file was /tmp/phpi21GgP (nice_picture.jpg).

Kind regards,

Your automated webmaster

You can see that we used the innocent test virus eicar.com.

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7. Concluding remarks

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